Registration ran through the education sponsor and closed ten days before camp. The form opened with a plain description of the program: a five-day overnight training camp introducing high school students to emergency response protocols, construction site operations, heavy equipment awareness, safety systems and collaborative field leadership, alongside industry professionals.
It collected:
Parent or guardian name, email and phone
Student name, contact information, home address, school, age and grade next year
Race and ethnicity, and gender, for funder reporting, each with a “prefer not to say” option
Allergies and dietary restrictions, including whether the student can safely share a table, a room or a building with the allergen
T-shirt size
Two emergency contacts beyond the parent
Accommodations needed: medical, physical, learning or otherwise
Preferred village: builder, cook, EMS/EMT/firefighter, or communications/digital arts/media
Required documents:
Parental agreement and permission to participate, including overnight consent
Emergency contacts and health release
Medication administration authorization
School-sponsored activity liability release, which the insurer required, and a hold-harmless clause
Code of Conduct
Photo and media release
The sponsor’s rule was firm: no forms on file by the deadline, no participation. A few administrative details mattered more than expected. The camp had to describe student support as a scholarship to fit the sponsor’s funding rules. The sponsor reminded educators to follow their own district’s field-trip and activity permission rules. Family messaging had to go out through a sponsor employee on the sponsor’s platform rather than a third party.